In addition to regular employees, the Speybl application can also easily register external workers or potential applicants. Termination of cooperation is handled using the archiving function, and an archived employee can be restored back to the active structure at any time.
🧩 Employee types
Externalists
Externs can be registered in a separate section Employees → Externs. Like regular employees, they have their own details and can be part of the company structure, but they are typically associated with a different type of employment relationship (e.g., a business registration number or temporary cooperation).
Potential employees
In the Employees → Potential section, you can register job applicants. Basic information is enough. If you decide to accept the applicant, you can convert him to an employee or an external contractor with one click: on his detail using the button with three dots → Change employee type.
📦 Employee archiving
Automatic archiving
Employee archiving occurs automatically upon termination of employment:
On the employee detail, click the three-dot button
Select the option End employment
Select the date and reason for termination
The employee will be moved to the Employees → Archive section.
Manual archiving
You can also archive an employee or external contractor manually, e.g. when temporarily suspending cooperation. The archiving function is available even without entering an employment termination date.
🔁 Return from archive
Archiving is a reversible process. To restore an employee, go to the Archive section, click the eye icon next to the employee, and use the three-dot button to select Unarchive. The employee will automatically be moved back to active employees.