Frequently Asked Questions (FAQ)

After being invited to the system, you will receive an email with a link to Settings your password. Once Settings it, you can log in at app.speybl.com.

If you want to create a company account, just register for the application, for example via the "Try" button on the homepage www.speybl.com.

On the login page, click "Forgot your password?" and enter your email. You will receive a link to Settings a new password.

Yes, Speybl has a responsive web version and a mobile app for iOS and Android.

You can set the language in your profile Settings . You can usually do this via the left menu "My Profile" and you will find the language Settings there.

In your employee card or in the "Internal Documents" module, which is available right from the bulletin board.

A checklist is a list of tasks (e.g. when starting or changing positions) that HR or your manager assigns to you. The tasks need to be completed sequentially.

The document will arrive to you via notification, you open it in the application and sign it electronically - either directly or using an integrated service such as Signi, DigiSign, etc.

Yes, Speybl supports Integrations with calendars (Outlook, Google), Slack, MS Teams and other tools. Activation is performed by the administrator.

Of course, we will be happy to help you import existing data into our tool, whether it was created in MS Excel or other systems.

Yes, our application allows integration with other external applications and tools to connect the necessary data and processes. We can connect our application to accounting software, ERP systems, attendance systems and many others.

For these purposes, we are happy to allow you to try out the demo mode of our application. Simply visit our website and click on the "Try" button, which you will find at the top of the website in the menu.

After your trial period in demo mode expires, you can seamlessly switch to the paid version or delete all content you created in demo mode.

Of course, we are here for you and will be happy to help you with the initial setup of the application. On our website you will find detailed documentation that contains instructions, tips and procedures for navigating the application, its effective use and the use of individual functions. This documentation will provide you with clear instructions and practical advice that will allow you to quickly and easily master the application and use its full potential.

If you still need help, we will be happy to answer all your questions via phone or email. If you are a larger company and have specific requirements, we recommend arranging a video call or personal meeting with us.

We currently offer several subscription options – Basic, Standard and Premium.

The Basic Subscription is free to use, but advanced features are not available.

The Standard Subscription gives you access to a wider range of features.

A Premium Subscription will allow you to use all of our features, including advanced ones.

More detailed information and the current price list for individual subscription options can be found on our application website.

Yes, you can change your subscription level at any time while using the app. If you decide you want to use all our features without restrictions or would like an individual plan, just contact us and we will take care of it.

Yes, it is possible to arrange an individual plan with us that will accurately reflect the needs of your company. For more information, please contact us at sales@speybl.com

For more information, write to us at sales@speybl.com.

The contract is concluded automatically by using the application.

Simply fill in your payment card details, from which the amount corresponding to your chosen subscription will then be deducted.

In the "Employees" module, click the "+ Add" button. You can enter manually or use bulk import using a template.

Go to the "Recruitment" module, select "+" and fill in the required information. After saving, you can publish the position directly on the career page.

Procedure

1. Generate a document from the template (Employee Detail → Documents → Generate)

2. Select the signature method on the document detail

3. Send for signature

Signature methods

• Handwritten signature — the employee downloads the document, physically signs it, and uploads it back

• Signi — electronic signature via the Signi service; after signing, the document is automatically returned to Speybl

• DigiSign — electronic signature via the DigiSign service

Conditions for electronic signature

For the electronic signature option to be available, signing via an external service must be enabled on the template. You can find this Settings in the template details.

Tip

If you want to send a document for signature to an employee's personal email (e.g. before starting), fill in the personal email in the employee's profile before sending.

In the "Forms" module, you can create a new form, select question types, and send it to employees as a request to complete.

Yes, Checklists can be preset as templates that are automatically activated upon boarding or other event.

The security of your data is a priority for us. Speybl uses modern security measures:

• Data encryption — all communication between your browser and the server takes place over an encrypted connection (HTTPS/TLS)

• Authentication and authorization — each user has precisely defined permissions; access to other employees' data is controlled by roles

• Backup — data is regularly backed up to cloud storage in case of technical failure

• GDPR — Speybl processes personal data in accordance with the GDPR; for details, see the article What are you doing to Security our personal data in accordance with the GDPR?

If you have specific questions about security or need documentation for an internal audit, please contact us at support@speybl.com .

Speybl processes employee personal data in accordance with the GDPR (EU) 2016/679. Below are the specific technical and procedural measures implemented in the application.

Data transmission encryption

All communication between the browser and the server is done exclusively via HTTPS (TLS). Unencrypted connections are not supported.

Data access control

Each user has access only to data corresponding to their role. An employee can only see their own profile. A team leader can only see their team. HR managers and administrators have the scope of access defined by role permissions. Role Settings and permissions are managed by the organization administrator in Settings → Users and Roles.

Anonymization in forms

Forms support anonymous mode — responses are not linked to the respondent's identity and cannot be traced back to a specific person. Anonymity cannot be changed after the Forms is created.

Data backup

Data is backed up regularly. In the event of a technical failure, restoration from a backup is possible.

Processing agreement

Inove, as a data processor, concludes a data processing agreement (DPA) with customers in accordance with Article 28 of the GDPR. The agreement is part of the contractual documentation during onboarding.

Contact

Please direct any questions regarding the processing of personal data or requests for data deletion to support@speybl.com .

Team attendance overview

You can find your team's attendance in the Attendance menu. As a team leader, you only see employees who are on your team.

What will you see there?

• Overview of attendance sheets for individual months

• Approval status of each sheet (unapproved/approved/locked)

• Daily records — arrivals, departures, absences

Attendance approval

If you have permission to approve attendance, you will see an Approve button and a status bar with the approval and lock status in the timesheet detail.

Dual Display Attendance / Shifts

If your company uses Shift Planning, you can enable the Display of both data sources side by side in the Gantt chart. The row order Settings are separate for the Attendance view and the Shift Planning view — each view remembers its own configuration.

You will receive a Notifications. On the bulletin board, you will immediately see an overview of the applications that are waiting for approval.

Yes, if you have the appropriate permissions, you can run an evaluation form or participate in a 360° evaluation in the "Development and Evaluation" module.

In the menu, go to the item "Checklists - Overview". Here, press "+" and select the appropriate template you want to activate.

In your employee card, you will find the Documents tab — here are all the documents generated or uploaded to your profile (employment contracts, amendments, confirmations, and more).

As an HR admin or manager, you can find documents in two places:

• Employee Detail → Documents tab — documents of a specific employee

• Documents → Files module — an overview of all documents in the organization, sorted into folders

You can name and organize the folders however you like. For each template, you can set a default folder where generated documents are automatically saved.

Request via bulletin board

1. Find the Your Requests tab on the bulletin board

2. Click the + button

3. Select the type of absence (vacation, sick day, other type)

4. Enter the date from–to

5. Confirm sending

The request will automatically be sent to your manager for approval .

Request via the Absences module

You can also submit a request directly in the Absences module — here you will find an overview of all your requests, their status (pending approval / approved / rejected) and leave balances.

Tip

If the system does not allow you to submit request (displays an error message), the reason may be a public holiday overlap or an entitlement overrun. Contact your HR administrator.

The invitation will come to you as a Notifications. Open the form in the "Forms" menu or directly from your bulletin board, where a yellow bar will be lit.

Dashboard

Upcoming Training, Tests , or other deadlines are displayed on the noticeboard as notifications — usually as yellow information boxes at the top of the screen.

Deadline Tracking

A more detailed overview of all appointments (OHS, driver Training , medical examinations, and more) can be found in the Appointment Tracking module. It is displayed here:

• Term name and validity/expiration date

• How many days left until expiration?

• Status (valid, nearing expiration, expired)

Notifications

Speybl will notify you by email or in-app notification when a deadline is approaching. The frequency and type of notifications are set by your HR administrator.

A yellow Notifications will appear on your board. Clicking it will take you to the challenge or task that awaits you.