π What is Employee List ?
This section displays an overview of all active employees in the organization.
Users with higher permissions (administrator, HR manager, director) can browse, filter, search and edit employee records here. Team leaders can see their subordinates, regular employees can only access their profile or selected colleagues' data according to permission Settings .
π§ What you'll find here
Complete list of active employees with search and filtering options
Columns with key information: name, team, position, employment, account status
Activity indicators β e.g. newly added, waiting for activation, on maternity leave
Quick actions: open detail, archive, edit, deactivate access
π’ Presence indicator
An employee can display a colored indicator to indicate whether they are currently at work β based on actual attendance or approved absence:
Green β at work
Amber β neutral record
Purple β absence
Gray β off duty
When you hover over the indicator, you will see a specific type and context (e.g. "Vacation until 20.6."). The function is enabled by the administrator in Settings β Attendance β Presence indicator ; you can select included categories and exclude selected people, labels, positions or teams. The indicator is displayed in the employee overview and in the detail.
β Adding a new employee
By clicking the "+ Add employee" button, you can create a new record. There are two options available:
Complete manual entry β immediately fill in all available data
Using the entry questionnaire β only basic information is filled in and the employee fills in the rest themselves via an email link
π Filtering and searching
The list can be filtered by teams or organizational structure, employment or role, account status, and presence in the system. Search is available by name, email, team, or other data.
π Quick Tips
Use labels to easily sort employees into custom categories (e.g. "Extern", "Marketing", "Management Representative")
Active employees have access to the application, inactive ones are hidden in the archive
Click on the name to go to the details of a specific employee