Imports

This section allows you to easily and quickly import employee data and attendance, including payroll, into the application. Users can use pre-made templates or create their own, with the option to preview the data before importing. The application automatically assigns paychecks to employees and notifies them when they receive them.

Import existing employee data and attendance data into our application. Using the data import function in the app makes the process simple, fast and efficient. Use one of the pre-made templates or simply create your own. With preview options and the ability to easily select the data you want, we make the entire process of importing data into our app easy.

General import

Sample file for importing and uploading to the application

To import your existing data into our application, we have prepared a sample Excel file to make it easier for you to import your data into our application.

In order to download the sample file, go to the menu to the tab Import → Imports and after clicking on the button to create a new import (button with the + icon) you can already see the section "Sample file", where you can find a link to the file "Speybl - import employees.xlsx.

Below in the "File" section you can then import this already filled file into the application. You can simply "drag and drop" the file into the highlighted area or click on the area to select the appropriate file from your device's storage.

Option to use a custom template

In addition to using our pre-made import template, you can also use the option to import your own template.

Using a custom template may be preferable if you need to define your own columns of data that will then be imported into the app.

Data preview before import

After dragging a file to the selected area or selecting it in the device storage, you will see a preview of the data to be imported into the application in the form of a table before the import process.

This preview is used for checking before starting the import process. You can easily check if the imported data will load correctly into the application as you need.

Supported file formats for import

We recommend uploading files in MS Excel format to the application. Our import template is also available in this format.

In addition to this format, you can also import a CSV file into the application.

Importing pay slips

Our pay slip import allows you to bulk upload pay slips for your employees.

You can import pay slips in the menu under the Import → Import Pay Slips tab.

Then by dragging the payroll file/files into the highlighted area, or by clicking and selecting the file/files, you can import them into the application.

Automatic assignment to employees

Our application can automatically assign individual uploaded pay slips to individual employees by name, based on the file name.

In order for the application to be able to assign a paycheck to the appropriate employee, the name of the paycheck must contain the employee's first and last name.

The file can therefore be named, for example, "Paycheck - Karel Novák". This file name will automatically be assigned to the employee Karel Novák.

Checking and confirming the correct assignment of pay slips to employees and what follows after the import is complete

Before importing the pay slips, you can check which employees the imported pay slips are assigned to.

If the payroll does not have a name in the title, you need to manually assign the employee to the payroll (select the desired employee from the menu by clicking on the drop-down box that appears next to the imported payroll).

Once the payslips are uploaded correctly into the system, they are automatically uploaded to the employee's user profiles. They can find them in their profile under the "Files and Payroll" tab in the "Payroll" section.

Employees are also notified by e-mail when they receive their payslips.