πŸ” What is it?

The Attendance module allows you to track the presence and absence of employees at work. Each employee is assigned an attendance rule that defines, for example, working hours, vacation entitlement, number of sick days, or conditions for breaks.

πŸš€ How to start attendance

  1. Determine your goal β€” do you want to track real attendance, only absences or Shifts?

  2. Set up the correct attendance types (Settings β†’ Attendance)

  3. Set guidelines for defining the leave pool (Settings β†’ Attendance)

  4. Set up a work schedule for employees (Employee Detail)

  5. Invite employees to the app and start tracking πŸ™‚

🧭 Attendance recording options

Speybl supports multiple recording methods:

  1. πŸ–οΈ Absence-only recording β€” only absences are recorded, other days are attendance according to the schedule

  2. ⏱️ Real-time measurement (stopwatch) β€” employee starts, pauses, and ends attendance; recorded in real time

  3. πŸ–₯️ Kiosk Mode β€” attendance is entered on a shared tablet using a PIN

  4. πŸ“† Shifts β€” Shifts are defined for employees, which govern the schedule and requests

  5. πŸ“€ Import attendance β€” import data from another system or timesheet

βš™οΈ Attendance rules

Each employee has an assigned attendance rule that defines working hours, vacation entitlement, sick days and home office, legal breaks, and attendance types (active, planning, neutral).

⏸️ Attendance pause behavior

For each type of attendance, one of five pause behavior modes can be set:

  1. Do not insert pauses β€” attendance is reported as a continuous segment

  2. Automatically according to work mode β€” breaks according to general company Settings

  3. Force breaks by Shifts β€” breaks by specific employee Shifts

  4. Force breaks according to employee directive β€” breaks according to rules assigned to the employee

  5. Define for this attendance type β€” custom break rules directly on the attendance type

⚠️ Only one pause behavior mode can be set for one type of attendance.

In addition, there is a global default pause mode setting for the main categories: Work Performance, Neutral Types, Absence.

Context by shift Settings

The availability of some modes depends on how you have your attendance set up β€” if you don't use Shifts, some options may not be displayed. The interface automatically hides options that don't make sense for your timekeeping method.

βš™οΈ Automatic attendance

Speybl allows you to set up automatic entry of attendance records at the company-wide level.

  • You can find the Settings in Settings β†’ Attendance β†’ Automatic attendance

  • The administrator defines records with activity type and conditions for automatic insertion

  • The Settings applies globally to employees meeting the specified criteria

βœ… Attendance Approval

  • Approvals can be restricted by teams or labels assigned to employees

  • If the request is not subject to approval, the supervisor will receive an information notification

These Settings are available in Settings β†’ Attendance β†’ Approval.

πŸ‘₯ External students in attendance

In the Attendance Settings, you can determine whether external workers are included in attendance charts and sheets. If your company registers external workers in Speybl and you do not want to include them in attendance reports, set the option in Settings β†’ Attendance β†’ External Workers . The default status corresponds to the current Settings of your account.

πŸ’‘ Tips

  • For flexible working hours, we recommend using real attendance measurement.

  • If you don't want to track time, use absence-only mode

  • Attendance can be combined – for example, some employees use stopwatches, others only request time.